If you are like most people I talk to, you hate all the versions and copies of requirements documents that fly around within emails. The good news is that the advancements in cloud based solutions for office in the form of skydrive and office 365, really provide you with the opportunity to eliminate this pain point.
- With SkyDrive, everyone has access to the same version of the requirements documents you produce!
- Pass around the links…not the documents!
- Edit the Documents at the same time! Yes Really!
- You can even view and edit these documents directly in your browser, but you still have the option of working offline using your desktop version of office.
- When you create links between documents (e.g for traceability) those links won’t get broken even if you move the document to another folder in skydrive.
The one thing skydrive does not really offer is what I would refer to as “requirements management” capabilities. By this I mean the ability to sort and organize your requirements/features lists by additional data such as “priority”, “status”, “owner” etc. There are a few options to consider here.
Option 1: Spreadsheet
One obvious option is to use a spreadsheet to manage a list of the “titles” of features or requirements, with columns for “priority” etc. You might also want to create a column that has links to the relevant detailed spec documents.
Option 2: Team Foundation Server / or equivalent
Another solution is to use Team Foundation Server/Service for your requirements management (or something similar) to manage this high level list of requirement/feature “titles” as workitems, and then insert links to the documents. I prefer this option, as in my view provides more from a project management point of view.
Your team will take a little bit of time getting used to the idea of not emailing documents, but emailing links, but we have found this approach really does eliminate a lot of wasted time and improves collaboration across our team.
Cheers,
Martin Crisp
CEO, PowerStory